Code of Conduct

Code of Conduct

This applies to every part of the event — the online week, the hackathon, the Discord server and the in-person day at PJAIT — and to everyone taking part, organisers included.

Where this applies

This Code of Conduct applies to everyone taking part in Qiskit Fall Fest 2026 Warsaw, in every part of it: the online lectures and Q&As, the hackathon weekend, the in-person day at PJAIT, the Discord server, and any other channel the event runs on.

It applies to participants, speakers, mentors, partners and organisers equally. Registering for the event means agreeing to it.

What we expect

This event exists to teach quantum computing to people who mostly do not know any yet. That only works if it is comfortable to be a beginner in public — to ask the obvious question, to get something wrong in front of the room, to admit you are lost.

So: be decent to each other. Specifically, we expect everyone to

  • treat other participants, speakers and organisers with respect, in text and in person
  • assume good faith, and ask before assuming you have been slighted
  • take questions seriously regardless of how basic they are
  • respect that people have different backgrounds, first languages, levels of experience and reasons for being here
  • follow PJAIT’s venue rules on the in-person day, and any instructions from organisers or venue staff

What is not acceptable

The following are not tolerated at any part of the event, online or in person:

  • harassment, intimidation or discrimination in any form — including on the basis of gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, race, ethnicity, nationality, age, religion or level of experience
  • sexual language or imagery, and unwelcome sexual attention or advances
  • deliberate insults, slurs, personal attacks, or sustained disruption of talks and sessions
  • unwelcome photography or recording of participants, and sharing recordings of sessions or of other participants without permission
  • publishing other people’s private information without their explicit permission
  • advocating for, or encouraging, any of the above

Reporting

If you experience or witness a breach of this Code of Conduct — or anything that makes you feel unsafe or unwelcome — report it to the organisers. You can do that by email at any time, or by messaging an organiser directly on Discord, or by finding an organiser in person on the main day.

You do not need to be certain that something counts as a breach before reporting it. Tell us what happened and we will work out what to do with it.

Reports are handled confidentially. We will not share your identity with the person reported without your agreement, other than where we are legally required to.

What happens after a report

Organisers will respond to a report as quickly as they reasonably can, and will listen to the person reporting before deciding anything.

Depending on what happened, the response may range from a private word, to removal from a session or from the Discord server, to being asked to leave the venue on the in-person day without a refund of any travel or costs. Serious cases will be reported to the venue or to the police where that is the right thing to do.

Organisers are also bound by this Code of Conduct. A report about an organiser is handled by the rest of the organising team.

Accessibility and access needs

If there is something we could do that would make the event workable for you — on the in-person day or in the online sessions — tell us as early as you can and we will do what we can to arrange it. Earlier is genuinely better, because some things take time to organise.

Credit

This Code of Conduct follows the pattern established by the Berlin Code of Conduct and the Contributor Covenant, adapted for an in-person and online student event.